21st Century Technologies Limited, Nigeria’s information technology powerhouse has developed an indigenous records and information management solutions that offer companies secure, innovative and customized document storage and management.
The solutions come in built physical records management, electronics records management, business intelligence & analytics, IT escrow services as well as cheques management.
Bank of Industry (BOI), one of Nigeria’s major development financing institutions is already relying on this solution which guarantees better security, confidentiality, accessibility and compliance.
Backed by 21st Century Technologies’ first class IT staff, the solutions is the answer to document storage, file storage and management services.
The customized solutions tackle the painful areas that most organizations in Nigeria have in managing their documents and provide reliable and Secure Solutions to help companies successfully outsource the complex Records and Document Management cycle.
21st Century Technologies’ Document management solution reduces the cost of commercial property and the need to store documentation for instance retrieval, regulatory compliance means that paper based document storage competes with people for space within an organisation.
Wale Ajisebutu, executive vice chairman/CEO, 21st Century Technologies said that “retrieving documents stored as hard copies, or on microfilm absorbs time. Our Solution creates electronic images of documents and stores them centrally. Less time is spent locating the documents as they can be retrieved without leaving a desk”
According to him, the solution also offers flexible indexing allowing for improved, faster and more flexible search.
He said that the document management systems can retrieve files by any word or phrase in the document – known as full text search.
Also the 21st Century Technologies’s solution provides an easy way to back-up documents for offsite storage and disaster recovery providing failsafe archives and an effective disaster recovery strategy.
Paper is a bulky and expensive way to back-up records and is vulnerable to fire, flood, vandalism, theft and other ‘Acts of God’
Ajisebutu added that “businesses are consistently looking for ways to cut costs and increase business productivity. One of the ways this can be achieved is investing in newer technologies that will eliminate timely manual processes, because they allow organizations to spend less time on busy-work, and more on things like customer service”
Unlike the manual access system, electronic documents are easily encrypted with access controls using passwords and an authentication system.
Electronic files never go missing, nor do they easily fall into the wrong hands.
Most importantly, the difficult task of securing confidential information is simplified with a digital document management system.