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DocuData Pushes for Proper Records Management in Nigeria

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DocuData Custodian Services Limited, a prominent records and document management firm in Nigeria, has urged individuals, companies and the government to embrace records and document management system for proper planning and informed decisions.

DocuData was formed in 2008 by a group of historians, lawyers, accountants, library archival and information management experts who saw the need for the evolution of an era of perfection in the delivery of Records and Information Management in Nigeria and Africa.

Mrs. Timi Bamgbose, manager, Operations, DocuData Custodian Services Limited, told Nigeria CommunicationsWeek, that the industry if well harnessed could contribute enormously to the development of country.

Although she regretted that the industry in Nigeria remains untapped due general belief among majority of the people who tie information management to information technology alone.

“The industry in Nigeria”, Bamgbose said, “It not really been easy, because it is like a new concept. People are yet to understand, appreciate or adopt the idea of managing their documents and records. The truth is that they are aware of the importance of generating and keeping records, but the process remains elusive to many of them.

“All businesses generate document which at the end of the day becomes records and securely kept in archives, but how to manage those documents is what they are yet to know; companies pile up their documents as dumpsites. Personnel in such organisations are scared of going to those archives to retrieve records. And these are records that serve as evidences of business transactions, of which we know that a misplaced receipt can cause the organisation millions of naira. 

“Although the industry is big in Nigeria, but lack of awareness remains a critical point. If not the Records and Information Management Awareness (RIMA) Foundation and the Lagos State Government that has built a separate Bureau for such function, even at Federal Government level the issue is still not garnering attention”.

She added that the industry can contribute greatly to the Nigeria’s GDP if properly harnessed and help several organisations overcome litigations matters. 

She thus encouraged companies to embrace the processes of document management which starts with proper policy formulation. “The policy will define the documentation process and stipulates who has right to such documents and can even help in establishing the retention period, for an instance, where there is no general retention period in place.

“And it is important for people to know that scanning a document is not all about archiving or proper management of documents or records. There are laid down procedure which we in DocData Custodian Services pursue”.

According to her, the society cannot totally eliminate paper in the system, but it can be reduced. “The reasons are not farfetched, there are some transactions that require paper evidence; even regulatory bodies like the Central Bank of Nigeria (CBN) would require that you send papers or keep paper documents”, she said.

She added that DocuData Custodian Services partners have vast experience working with various organizations from Government Agencies, Financial Institutions, Oil & Gas sector, Religions Institutions, Legal Firms, Private Businesses, and Academic institutions with the following key cardinal services within the Information Management world of:

Some of the services offered by the Company include Document, Records & Information Management; Archives Management; Historical Collections Management; Library and Educational Resources Management; Document Conversion / Digitization; Supply and Installation of Equipments and Training and Consultancy.

 


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Microsoft Servers Hacked by Chinese Groups

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Chinese “threat actors” have hacked Microsoft’s SharePoint document software servers and targeted the data of the businesses using it, the firm has said.

Microsoft Servers Hacked by Chinese Groups

 

China state-backed Linen Typhoon and Violet Typhoon as well as China-based Storm-2603 were said to have “exploited vulnerabilities” in on-premises SharePoint servers, the kind used by firms, but not in its cloud-based service.

The US tech giant has released security updates in response and has advised all on-premises SharePoint server customers to install them.

“Investigations into other actors also using these exploits are still ongoing,” Microsoft said in a statement.

The firm said it had “high confidence” the hackers would continue to target systems which have not installed its security updates.

It added that it would update its website blog with more information as its investigation continues.

Microsoft said it had observed attacks in which hackers had sent a request to a SharePoint server “enabling the theft of the key material by threat actors”.

Charles Carmakal, chief technology officer at Mandiant Consulting firm, a division of Google Cloud, told reporter, it was “aware of several victims in several different sectors across a number of global geographies”.

Carmakal said it appeared that governments and businesses that use SharePoint on their sites were the primary target.

A number of adversaries who stole material encoded by cryptography were then able to regain ongoing access to the victims’ SharePoint data, he said.

“This was exploited in a very broad way, very opportunistically before a patch was made available. That’s why this is significant,” Carmakal said.

Carmakal said the “China-nexus actor” was deploying techniques similar to previous campaigns associated with Beijing.

Microsoft said Linen Typhoon had “focused on stealing intellectual property, primarily targeting organizations related to government, defence, strategic planning, and human rights” for 13 years.

It added that Violet Typhoon had been “dedicated to espionage”, primarily targeting former government and military staff, non-governmental organizations, think tanks, higher education, the media, the financial sector and the health sector in the US, Europe, and East Asia.

Meanwhile, Storm-2603 was “assessed with medium confidence to be a China-based threat actor”.

 

 

 


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NIMC Warns Nigerians of Fake NIN Website

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National Identity Management Commission (NIMC) has issued a public warning that it is not associated with NINcard.com.

NIMC Warns Nigerians of Fake NIN Website

According to the commission, the website has been circulating online to offer services for Nigerians seeking National Identification Number (NIN) services.

NIMC, in a post on its official X account on Wednesday, said, “NINcard.com is not in anyway affiliated to NIMC. Stay vigilant!”

The warning was accompanied by screenshots of fake payment receipts and OTP request pages from the website, both of which were boldly stamped “FAKE” by NIMC to alert the public.


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NITDA, API Partner Against Harmful Online Content

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National Information Technology Development Agency (NITDA), in partnership with the Advocacy for Policy and Innovation (API), has convened a one-day workshop in Abuja to advance dialogue on the draft Online Harm Protection (OHP) Bill to confront harmful online content.

NITDA, API Partner Against Harmful Online Content

The bill, a rights-based, locally rooted, and multi-stakeholder initiative, is aimed at addressing the challenges of the digital age.

The event, which held yesterday, brought together government officials, civil society, academics, digital platforms, and legal experts to shape a policy framework designed to combat online ills such as cyberbullying, disinformation, hate speech, digital exploitation, and gender-based violence, while safeguarding democratic freedoms and digital inclusion.

In his keynote remarks, Kashifu Inuwa, director general, NITDA urged a paradigm shift in the way society engages with digital technologies.

“For almost two decades, we have viewed digital technology through a consumer lens. But these technologies are not just products and services. They are transforming how we live, work, and interact. They shape our politics, our society, and our democracy,” he said.

Warning against unaccountable digital power in the hands of private corporations, the DG likened the digital journey to the tale of Alice in Wonderland, where initial fascination with innovation has given way to deeper concerns about privacy, autonomy, and manipulation by big tech platforms.

“We thought we were using Google, but now we realise Google is using us. Social media, once a tool of expression, has become a tool of surveillance and influence,” Inuwa noted.

He, therefore, emphasised the urgency of developing a democratic and accountable framework.  He explained that following the 2021 Twitter ban, NITDA facilitated dialogue between the government and platform operators, leading to a Code of Practice that stressed Nigeria’s sovereignty and legal standards.

According to him, the same process birthed the multi-stakeholder steering committee and the OHP White Paper in December 2024, laying the foundation for the current legislative push.

Earlier in her opening remarks,  Victoria Manya, co-founder, API, observed the moral and civic necessity of the bill.

Her words: “The internet did not break society, it merely revealed its unfiltered version. Every day, Nigerians are exposed to harassment, disinformation, exploitation, and even algorithmic violence. The OHP Bill is not a war on the Internet. It is a peace offering to its users, a social contract for a digital future that is safe, inclusive, and democratic.

“We cannot answer the question of algorithmic power with unchecked state control. We must answer it with shared, rights-based governance. This bill must not be written for the people, but with them.”


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